In this episode of The EA Campus Podcast, host Nicky Christmas explores how Executive Assistants can leverage AI to streamline their workflow, reduce administrative burdens, and focus on strategic, high-impact tasks.

Key Takeaways:

AI is not about replacing assistants—it’s a tool for efficiency, helping with email drafting, scheduling, meeting summaries, and report generation.

Assistants can use AI to manage complex calendars, generate executive briefings, draft presentations, research industry trends, and create training materials.

Effective AI usage starts with well-structured prompts. The more context and detail provided, the better the AI output.

Practical AI Tools for EAs:

• Multimodal AI: Upload PDFs, images, and documents for analysis.
• Advanced Voice Mode: Use AI for voice-to-text brainstorming and dictation.
• AI Data Privacy: Secure sensitive company data by using AI responsibly.

Once comfortable with AI, assistants can explore automation, custom AI workflows, and tools like Claude for long-form content creation.

💡 Call to Action: Start small—experiment with AI for emails, reports, and task automation. Download the ChatGPT Prompts for Assistants freebie at eacampus.com/podcast/ep48.

🎧 Listen Now & Work Smarter with AI!

The EA Campus

Today’s episode is all about the 80/20 rule, also known as the Pareto Principle. What if 80% of your results come from just 20% of your effort? Sounds like a game-changer, right?

In this episode, we’ll explore how Executive Assistants can apply this powerful principle to cut through distractions, prioritize high-impact tasks, and truly make a difference in their role. You’ll learn practical strategies for identifying the tasks that drive the biggest results, how to protect your focus and manage interruptions, and simple ways to track your progress for continuous improvement.

🔹 What You’ll Learn in This Episode:
✔️ Why the 80/20 rule is a productivity superpower for EAs
✔️ How to identify the high-impact tasks that truly move the needle
✔️ Daily prioritization strategies to stay focused and in control
✔️ How to protect your time, set boundaries, and reduce distractions
✔️ Tracking your progress and making data-driven decisions about your workload

📢 What’s Happening on The EA Campus?
Our first Virtual Summit of 2025 is happening this Friday, focusing on developing your EA career. There’s still time to grab your ticket! Next Friday, 7th January, we’re hosting the Strategic Time Management Masterclass—a high-impact session designed to help EAs take control of their workload. Spaces are limited to just 20 participants, so don’t wait too long to register!

🎁 FREE TEMPLATE ALERT!
Saying no is a crucial skill for any high-performing EA, and we’ve got a free template to help you do it gracefully and effectively. Download it here: eacampus.com/podcast/ep47.

💡 If you enjoyed this episode, make sure to subscribe, share it with fellow EAs, and leave us a review! See you next time on The EA Campus Podcast!

🔗 Links & Resources:
Sign up for the Virtual Summit: The EA Campus Virtual Summit
Register for the Strategic Time Management Masterclass
Download the FREE Saying No Template: eacampus.com/podcast/ep47

The EA Campus

In this episode of The EA Campus Podcast, host Nicky Christmas dives into the tech landscape tailored specifically for Executive Assistants. Discover 15 tools and technologies that can help streamline your workflow, boost productivity, and make a meaningful impact in your role. From scheduling with When2Meet to creating impactful presentations with Beautiful.ai, we cover essential platforms for managing schedules, collaborating effectively, and staying ahead in a tech-driven world.

Plus, get a sneak peek at what’s coming up on The EA Campus:

• Sustainable Events Masterclass on Friday, 24th January 2025
• Develop Virtual Summit on 31st January 2025
• Strategic Time Management Masterclass on 7th February 2025

For this episode, we’ve also prepared a special downloadable resource: 101 Tools and Technology for Executive Assistants. This curated list of 100 platforms spans collaboration tools, AI solutions, and more to enhance your skill set. Access it now at theeacampus.com/podcast/ep46.

Whether you’re new to the tech scene or looking to expand your toolkit, this episode will inspire you to embrace technology with curiosity and confidence. Tune in and transform the way you work!

Links to the tools and technologies featured in this episode:

1. When2Meet – A scheduling tool for finding mutually convenient times across time zones.
2. Agenda – A timeline-focused note-taking app for organizing tasks and meetings.
3. Clean Email – An email management tool to declutter your inbox and unsubscribe from spam.
4. TimeShifter – A science-backed app to help travelers minimize jet lag.
5. Serene – A focus and productivity app designed for remote workers.
6. TinyWow – A versatile online tool for file conversion, PDF editing, and more.
7. Steve AI – An AI-powered video creation tool for quick and professional content.
8. Claude AI – A secure, privacy-focused AI assistant for document drafting and collaboration.
9. Perplexity AI – A conversational AI-driven search tool for quick and accurate research.
10. Mem AI – A note-taking app with AI-powered organization and retrieval.
11. Avoma – An AI meeting assistant for transcription, notes, and post-meeting insights.
12. Beautiful.ai – An AI-driven presentation tool for creating stunning slides.
13. Sparkle – A file organizer that uses AI to declutter your downloads and desktop.
14. Ajelix BI – A productivity tool for Excel and Google Sheets with AI-driven reporting and dashboard generation.
15. ContentStudio – An all-in-one social media management and content scheduling platform.

The EA Campus

In this episode of The EA Campus Podcast, Nicky dives into the transformative power of mastering your daily routine as an Executive Assistant. With practical advice and actionable tips, you’ll discover how to navigate interruptions, prioritize tasks, and create systems that work for you—not against you.

From building an effective morning routine to embracing micro-lists, leveraging technology wisely, and setting boundaries with confidence, this episode is packed with strategies to help you thrive in your role. Whether you’re new to the profession or a seasoned Executive Assistant, these 10 secrets will inspire you to take control of your day and elevate your productivity.

Highlights Include:

• Building a morning routine that sets the tone for success.
• Using micro-lists to stay focused amidst chaos.
• Prioritizing tasks with the ABC method.
• The power of time blocking with flexibility.
• Creating a daily shutdown ritual for better work-life balance.
• Working with your natural energy peaks for maximum productivity.
• The importance of saying "no" to protect your time and energy.

Don’t forget to download the free daily routine template designed specifically for Executive Assistants to help you implement these tips and stay on track, even on the busiest days!

Links:
Download the Daily Routine FREE Template here 👉 https://theeacampus.com/podcast/ep45/
Sustainable Events Masterclass
https://theeacampus.com/event/sustainable-events-masterclass/
Develop Virtual Summit
https://theeacampus.com/event/develop-virtual-summit/

The EA Campus

In this episode, we’re tackling a topic that hits close to home: why traditional goal-setting methods often fail for Executive Assistants and how you can set goals that actually stick. If you’ve ever felt stuck, uninspired, or frustrated by unmet goals, this episode will give you fresh perspectives and practical solutions.

Here’s what we’ll cover:

• Why focusing on just one “big why” for your goals can set you up for failure.
• How to create a list of meaningful reasons to stay motivated through challenges.
• The power of breaking down big goals into smaller, actionable steps for measurable success.
• How to adopt a transformative "10x mindset" to rethink and revolutionize your approach to growth.

To help you put these strategies into action, we’ve created two free resources:

1. A SMART Goal-Setting Template to ensure your goals are actionable and achievable.
2. A Weekly Evaluation Document to reflect on your progress and stay aligned with your priorities.

Download these resources for free at The EA Campus - https://theeacampus.com/podcast/ep44/.

We’ll also share real-world examples of how Executive Assistants can set impactful goals, whether it’s mastering AI tools, streamlining workflows, or aligning their professional growth with their executive’s strategic priorities. Plus, you’ll hear tips on protecting your time and creating a vision statement to keep you focused throughout the year.

Ready to redefine your goals and make 2025 your most successful year yet?

Tools and Software Mentioned:

1. ChatGPT – For drafting emails and improving productivity. Learn more at ChatGPT by OpenAI.
2. Clockwise – For smarter scheduling. Find details at Clockwise.
3. Grammarly – For enhancing document editing and writing. Explore at Grammarly.
4. Calendly – For streamlining meeting setups. Visit Calendly.
5. Zapier – For automating repetitive tasks. Discover more at Zapier.
6. Microsoft Teams – For team communication and collaboration. Check it out at Microsoft Teams.
7. Slack – Another great option for team communication. Explore at Slack.
8. TripActions – For streamlining travel bookings. Learn more at TripActions.
9. Concur – For managing travel and expense reporting. Find details at SAP Concur.

Thought Leaders and Strategies Referenced:

• Dr. Benjamin Hardy and his concept 10x Is Easier Than 2x – A transformative mindset for exponential growth.
• Michael Seltzner – The importance of crafting a vision statement. Learn about his strategies at Social Media Examiner.
• The EA Campus Article - Why every Assistant should have their own personal vision statement
• The EA Campus Free Templates - https://theeacampus.com/podcast/ep44/

The EA Campus

In this EA Campus podcast episode, Nicky Christmas interviews Gabrielle Waxenberg, an experienced Executive Assistant who has recently transitioned to working as a fractional Assistant for multiple clients.

Key points from the episode:

1. From hospitality management to becoming an EA, she worked in various industries, such as legal, manufacturing, IT, banking, sustainability, and healthcare.
2. Time management across multiple executives and organisations, maintaining confidentiality, and navigating different personalities and dynamics.
3. Empowerment to set boundaries, choose clients and tasks, and establish a peer-to-peer relationship with executives.
4. Set boundaries early on, learn to say no when necessary, and build strong relationships with other admins for support and growth.
5. Invaluable connections, witnessing the profession's evolution, and the ability to positively impact leaders and organisations.
6. The importance of challenging norms and providing honest feedback to executives, even when it's difficult, to help them grow and avoid potential issues.

Throughout the episode, Gabrielle shares her experiences, challenges, and lessons learned during her 12-year career as an EA. She emphasises the importance of setting boundaries, building relationships, and speaking truth to power. Her insights offer valuable advice for Assistants at all stages of their careers.

The EA Campus

In this episode, Becky Kaapuni shares her winding career journey spanning publishing, wine business, investment banking, tech startups, Twitter, and now Salesforce, where she supports the CEO of AI.

Some key pieces of advice and insights Becky offers:

• Be patient in building your career - you have to go through the stepping stones and start at the beginning, gaining experience over time.
• Know your worth and negotiate your compensation, even if it means being willing to walk away from an opportunity. Invest in a professionally written resume.
• For interviews, focus on showing up as your best self and demonstrating confidence. Worry about the details of the job later.
• Always maintain a beginner's mind, as every executive, company culture, and role will differ. Be ready to learn and adapt.
• Build your network and maintain connections over time. You never know when an opportunity may come back, even years later.

Becky candidly shares the triumphs and challenges of her EA career, from navigating egotistical bosses and sudden layoffs to finding executives who truly value and empower her. She emphasizes the importance of documenting issues, leveraging resources, and prioritizing one's well-being while acknowledging that immediately leaving a bad situation isn't always feasible.

While Becky admits she could lead more by example in disconnecting from work, she has found that staying on top of things helps her mental health and ability to relax. Her story illustrates the ever-changing landscape of the EA role and the resilience required to succeed in the long term.

The EA Campus

In this episode, Chelsea Fox shares her 15-year journey as an assistant, from starting as an event manager in Spain to her current role as an EA supporting the CEO and leadership team at a data centre startup in London.

Some key pieces of advice and insights Chelsea offers:

• Find the industry and company culture that allows you to thrive as an assistant. In a startup, being willing to roll up your sleeves and help out wherever needed is key.
• Confidence comes from having your voice heard and your opinions valued as an assistant. Chelsea appreciates that her current company seeks her input.
• Learn to say no when needed to avoid burnout, but be ready to pitch in on a wide variety of tasks, especially in a startup environment.
• Resilience and strong communication skills with your executive are critical. Have a plan A through Z, as things rarely go perfectly according to plan.
• Being bilingual (Spanish & English for Chelsea) can open up great career opportunities, especially in European companies.
• Build relationships across the organization by being friendly, remembering personal details, and, yes, bringing in treats! People are much more willing to help out a friend.

Chelsea also shares some of her favourite productivity tools, such as Microsoft To Do, OneNote, Planner, and good old-fashioned handwritten lists. Her story illustrates the importance of adaptability, relationship-building, and being proactive in making your mark as an assistant and elevating the perception of the role.

The EA Campus