In this episode of The EA Campus Podcast, host Nicky Christmas explores how Executive Assistants can leverage AI to streamline their workflow, reduce administrative burdens, and focus on strategic, high-impact tasks.

Key Takeaways:

AI is not about replacing assistants—it’s a tool for efficiency, helping with email drafting, scheduling, meeting summaries, and report generation.

Assistants can use AI to manage complex calendars, generate executive briefings, draft presentations, research industry trends, and create training materials.

Effective AI usage starts with well-structured prompts. The more context and detail provided, the better the AI output.

Practical AI Tools for EAs:

• Multimodal AI: Upload PDFs, images, and documents for analysis.
• Advanced Voice Mode: Use AI for voice-to-text brainstorming and dictation.
• AI Data Privacy: Secure sensitive company data by using AI responsibly.

Once comfortable with AI, assistants can explore automation, custom AI workflows, and tools like Claude for long-form content creation.

💡 Call to Action: Start small—experiment with AI for emails, reports, and task automation. Download the ChatGPT Prompts for Assistants freebie at eacampus.com/podcast/ep48.

🎧 Listen Now & Work Smarter with AI!

The EA Campus

Today’s episode is all about the 80/20 rule, also known as the Pareto Principle. What if 80% of your results come from just 20% of your effort? Sounds like a game-changer, right?

In this episode, we’ll explore how Executive Assistants can apply this powerful principle to cut through distractions, prioritize high-impact tasks, and truly make a difference in their role. You’ll learn practical strategies for identifying the tasks that drive the biggest results, how to protect your focus and manage interruptions, and simple ways to track your progress for continuous improvement.

🔹 What You’ll Learn in This Episode:
✔️ Why the 80/20 rule is a productivity superpower for EAs
✔️ How to identify the high-impact tasks that truly move the needle
✔️ Daily prioritization strategies to stay focused and in control
✔️ How to protect your time, set boundaries, and reduce distractions
✔️ Tracking your progress and making data-driven decisions about your workload

📢 What’s Happening on The EA Campus?
Our first Virtual Summit of 2025 is happening this Friday, focusing on developing your EA career. There’s still time to grab your ticket! Next Friday, 7th January, we’re hosting the Strategic Time Management Masterclass—a high-impact session designed to help EAs take control of their workload. Spaces are limited to just 20 participants, so don’t wait too long to register!

🎁 FREE TEMPLATE ALERT!
Saying no is a crucial skill for any high-performing EA, and we’ve got a free template to help you do it gracefully and effectively. Download it here: eacampus.com/podcast/ep47.

💡 If you enjoyed this episode, make sure to subscribe, share it with fellow EAs, and leave us a review! See you next time on The EA Campus Podcast!

🔗 Links & Resources:
Sign up for the Virtual Summit: The EA Campus Virtual Summit
Register for the Strategic Time Management Masterclass
Download the FREE Saying No Template: eacampus.com/podcast/ep47

The EA Campus

In this episode of The EA Campus Podcast, host Nicky Christmas dives into the tech landscape tailored specifically for Executive Assistants. Discover 15 tools and technologies that can help streamline your workflow, boost productivity, and make a meaningful impact in your role. From scheduling with When2Meet to creating impactful presentations with Beautiful.ai, we cover essential platforms for managing schedules, collaborating effectively, and staying ahead in a tech-driven world.

Plus, get a sneak peek at what’s coming up on The EA Campus:

• Sustainable Events Masterclass on Friday, 24th January 2025
• Develop Virtual Summit on 31st January 2025
• Strategic Time Management Masterclass on 7th February 2025

For this episode, we’ve also prepared a special downloadable resource: 101 Tools and Technology for Executive Assistants. This curated list of 100 platforms spans collaboration tools, AI solutions, and more to enhance your skill set. Access it now at theeacampus.com/podcast/ep46.

Whether you’re new to the tech scene or looking to expand your toolkit, this episode will inspire you to embrace technology with curiosity and confidence. Tune in and transform the way you work!

Links to the tools and technologies featured in this episode:

1. When2Meet – A scheduling tool for finding mutually convenient times across time zones.
2. Agenda – A timeline-focused note-taking app for organizing tasks and meetings.
3. Clean Email – An email management tool to declutter your inbox and unsubscribe from spam.
4. TimeShifter – A science-backed app to help travelers minimize jet lag.
5. Serene – A focus and productivity app designed for remote workers.
6. TinyWow – A versatile online tool for file conversion, PDF editing, and more.
7. Steve AI – An AI-powered video creation tool for quick and professional content.
8. Claude AI – A secure, privacy-focused AI assistant for document drafting and collaboration.
9. Perplexity AI – A conversational AI-driven search tool for quick and accurate research.
10. Mem AI – A note-taking app with AI-powered organization and retrieval.
11. Avoma – An AI meeting assistant for transcription, notes, and post-meeting insights.
12. Beautiful.ai – An AI-driven presentation tool for creating stunning slides.
13. Sparkle – A file organizer that uses AI to declutter your downloads and desktop.
14. Ajelix BI – A productivity tool for Excel and Google Sheets with AI-driven reporting and dashboard generation.
15. ContentStudio – An all-in-one social media management and content scheduling platform.

The EA Campus